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Documentation Index

Fetch the complete documentation index at: https://ai-kb.automationanywhere.com/llms.txt

Use this file to discover all available pages before exploring further.

The Agents tab is a read-only, system-wide audit surface over every agent in EK. It lets super administrators inventory agents, inspect their full configuration, correlate them with their project and team, and export results for compliance or governance reporting — all without navigating into individual projects.
The Agents tab does not allow editing or deleting agents. Any change to an agent must be made from within its owning project by a user with the appropriate project role.

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Prerequisites

Only users flagged as super admins can access this tab. Every backend endpoint independently verifies admin status and returns 403 Unauthorized for all other users — including direct API calls made outside the UI.

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Where to Find It

Go to Super Admin → Users & Workspaces → Agents. The tab renders alongside App Licenses, Projects, Teams, Teams Bots, and Users in the dashboard’s main content area.

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Agents Table

The table is ordered by Last Updated (descending) by default. This ordering is stable across page turns — paginating forward and backward never shuffles rows mid-session.
ColumnDescription
AgentThe agent’s name. Falls back to “Untitled” if blank.
Agent IDThe public agent identifier used by chat and project routes. Shown truncated in monospace — hover for the full value.
ProjectThe owning project’s name, with its project ID on a second line.
TeamThe team that owns the project.
CreatorThe user who created the first version of the agent. Falls back to the project owner for legacy agents that pre-date version history. Shown as name with email underneath.
CreatedAgent creation time, in your local timezone.
UpdatedTime of last update. Default sort column.
MemoryOn / Off badge. NULL is treated as Off.
Prompt LibOn / Off badge for the Prompt Library feature. NULL is treated as Off.
BlocksCount of building blocks attached to the agent.
ActionsEye icon — opens the View Details modal.
Em dashes (—) appear wherever a value is NULL or empty, including timestamps.

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Search vs. List Mode

The tab operates in two modes depending on whether the search box is active.

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List Mode (default)

  • Active when the search box is empty
  • Table is paginated at 12 rows per page
  • Pagination control shows Page X of Y
  • Filters apply normally; the page resets to 1 when any filter changes

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Search Mode

  • Activated as soon as you type in the search box (400 ms debounce)
  • Pagination is hidden; the backend returns up to 200 matching rows in a single response
  • When the true match count exceeds 200, a summary line reads: 4815 match(es) (showing first 200 — narrow the search to see more) — refine your query or add filters to see the rest
  • Search is case-insensitive partial match across agent name, agent ID, project name, and creator name/email simultaneously
  • Pasting a UUID with _ or % characters is safe — those characters are not treated as wildcards
  • Maximum query length: 100 characters
Dropdown filters stack on top of search in both modes, so you can combine a text search with project, creator, and feature filters simultaneously.

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Filters

Four filters appear below the search bar. Changing any filter resets the page to 1.
FilterBehavior
ProjectDropdown of every project that has at least one agent, sorted by name.
CreatorDropdown of every distinct creator (first-version author or project owner of a project with agents). Shown as name (email).
MemoryTri-state: Any / Enabled / Disabled. Disabled includes both FALSE and NULL.
Prompt LibrarySame tri-state semantics as Memory.
The Project and Creator dropdowns are capped at 1,000 entries. If the cap is reached, an amber hint appears below the dropdown. Use the search box to find projects or creators not shown in the list — search runs against the full table.
Use the Clear search & filters button to reset the search box and all dropdowns at once.

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View Details Modal

Clicking the eye icon on any row opens the full configuration for that agent. The modal always refetches live data on open. Header grid — key configuration fields at a glance:
FieldDescription
Agent Name / Agent IDIdentifiers
Project (name + ID)Owning project
Team (name + ID)Owning team
Creator (name + email + user ID)First-version author, with project-owner fallback
TemperatureFormatted to 2 decimal places
Created / Last UpdatedTimestamps
Building BlocksCount of attached blocks
Memory Enabled / Prompt LibraryFeature flags
Mask URLs / Enrich Sources / Inline Citations / Filter LinksResponse behavior flags
Use Google / Use KBSource flags
JSON / text blocks — raw, scrollable, pretty-printed:
  • Personality — the full system prompt (untruncated, unlike exports)
  • Attached Blocks — building block configuration
  • Rules — agent rules
  • Document Keys — document scope configuration
  • Memory Settings — memory configuration
  • Prompt Settings — prompt library configuration
Empty and null values render as — throughout.

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Refreshing Data

The refresh button (circular arrow, right of the search box) re-runs the current query — same page, search, and filters. It does not trigger a new search when the search box has pending input; it waits for the debounce to settle first to avoid showing stale results for a query that is about to change. Table queries are cached for 30 seconds, so navigating between pages or filter states you have already visited is instant.

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Export

The Export dropdown (top-right) streams the current view — including all active search terms and filters — to a downloadable file.
SettingDetail
FormatsCSV and XLSX
Filenameagents-<timestamp>.csv or agents-<timestamp>.xlsx
Row cap100,000 rows. Narrow filters or search if you exceed this.
TimestampsFormatted in your browser’s local timezone
Personality columnTruncated to 500 characters with a trailing ... — open View Details for the full prompt
Column orderStable, starting with: name, agent_id, id, project_name, project_id, team_name, team_id, creator_name, creator_email, creator_user_id, …

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Common Workflows

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Find every agent in a project

  1. Open Super Admin → Agents.
  2. Select the project in the Project filter dropdown.
  3. Optionally filter by Memory or Prompt Library.
  4. Click Export to save the result as a file.

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Audit agents by creator

  1. Pick a user in the Creator filter dropdown.
  2. If the user isn’t in the dropdown, type their name or email into the search box — search runs against the full table.

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Inspect a specific agent’s full configuration

  1. Search for the agent by name, or paste its agent_id into the search box.
  2. Click the eye icon.
  3. Review the header grid for high-level config and the JSON blocks for personality, rules, attached blocks, and settings.

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Produce a compliance report

  1. Apply filters to define the scope.
  2. Click Export → XLSX (or CSV).
  3. The file matches the on-screen view exactly, up to 100,000 rows.

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Troubleshooting

The backend returned a non-2xx response. Open browser DevTools → Network to see the status code; the full error detail is in the backend log under Error fetching agents.
The dropdown is capped at 1,000 entries. Look for the amber “Showing first 1000…” hint below the dropdown. Use the search box instead — it queries the full table.
Search results are capped at 200 rows per response. The summary line shows the true match count. Add filters or narrow the query to bring the result set under 200.
The agent was created before version history existed. The project owner is used as a deliberate fallback for these legacy agents.
The column treats NULL as Off, which matches runtime behavior. If the value should be On, verify agents.memory_enabled or agents.prompt_library_enabled directly in the database.
Personality is intentionally truncated to 500 characters in exports. Open the View Details modal to see the full system prompt.
Your account is not flagged as a super admin (users.is_admin = true). Contact your system administrator.