Skip to main content

Documentation Index

Fetch the complete documentation index at: https://ai-kb.automationanywhere.com/llms.txt

Use this file to discover all available pages before exploring further.

Google triggers react to activity in Google Forms and Google Sheets. All Google triggers require a connected Google account, which you can select or add via the Connected Google Account dropdown in the trigger configuration panel.

​
Google Forms: New Response

Fires when a new response is submitted to a connected Google Form. Use it to automate response-driven workflows — such as routing form submissions for review, creating records in a database, or sending confirmation emails to respondents. When to use it
  • You want a workflow to fire automatically when a customer submits an intake or onboarding form.
  • You are routing new form responses to a Slack channel or email distribution list.
  • You need to create a CRM record from a lead capture form submission.
Configuration
SettingTypeDescription
Tool DescriptionStringA description of the tool shown on the Tools page.
Require ConfirmationBooleanWhen enabled, the user must confirm before the workflow executes.
Open Workflow PanelBooleanWhen enabled, shows the workflow preview panel when this flow runs from chat.
Google Trigger TypeStringSet to Google Forms: New Response.
Connected Google AccountStringThe Google account to poll. Select an existing account or click Connect another account to add one.
FormStringThe Google Form to monitor. Select from the dropdown.
Poll IntervalStringHow frequently the form is checked for new responses. Default is Every 5 minutes.
Max per pollIntegerThe maximum number of responses to process per poll cycle. Default is 10.
Available variables
VariableDescription
{{trigger.response}}The full response object from the form submission.
{{trigger.response.answers}}The answers submitted in the response.
  • This trigger uses polling. Responses are checked at the interval defined in Poll Interval.
  • Use Test search and preview responses to verify the connection and preview response data before publishing.
  • The workflow fires once per new response.

​
Google Sheets: New Row

Fires when a new row is appended to a connected Google Sheet. Use it to automate data-entry workflows — such as processing new records as they are added to a spreadsheet, syncing data to another system, or triggering notifications when a sheet is updated. When to use it
  • You want a workflow to fire when a team member adds a row to a shared tracking sheet.
  • You are syncing new spreadsheet entries to a CRM or project management tool.
  • You need to send an alert when a new record is added to a data collection sheet.
Configuration
SettingTypeDescription
Tool DescriptionStringA description of the tool shown on the Tools page.
Require ConfirmationBooleanWhen enabled, the user must confirm before the workflow executes.
Open Workflow PanelBooleanWhen enabled, shows the workflow preview panel when this flow runs from chat.
Google Trigger TypeStringSet to Google Sheets: New Row Added.
Connected Google AccountStringThe Google account to poll. Select an existing account or click Connect another account to add one.
SpreadsheetStringThe Google Sheet to monitor. Select from the dropdown.
First row contains headersBooleanWhen enabled, row 1 is treated as column headers and skipped by the trigger. Disable if your sheet has no header row.
Poll IntervalStringHow frequently the sheet is checked for new rows. Default is Every 5 minutes.
Max per pollIntegerThe maximum number of rows to process per poll cycle. Default is 10.
Available variables
VariableDescription
{{trigger.row.A}}The value of column A in the new row. Replace A with the relevant column letter or header name.
{{trigger.row_values}}All cell values in the new row as an array.
  • This trigger uses polling. New rows are checked at the interval defined in Poll Interval.
  • Use Test search and preview rows to verify the connection and preview row data before publishing.
  • The workflow fires once per newly appended row.
  • When First row contains headers is enabled, column values are accessible by header name.

​
Google Sheets: New or Updated Row

Fires when a row is either added or modified in a connected Google Sheet. Unlike Google Sheets: New Row, this trigger also fires when an existing row’s data changes — making it suitable for workflows that need to react to any modification in a sheet, not just new entries. When to use it
  • You need to keep a downstream system in sync whenever a row in a master sheet changes.
  • You want to trigger a review workflow when a status column is updated.
  • You need to notify a team when any record in a shared tracker is modified.
Configuration
SettingTypeDescription
Tool DescriptionStringA description of the tool shown on the Tools page.
Require ConfirmationBooleanWhen enabled, the user must confirm before the workflow executes.
Open Workflow PanelBooleanWhen enabled, shows the workflow preview panel when this flow runs from chat.
Google Trigger TypeStringSet to Google Sheets: New or Updated Row.
Connected Google AccountStringThe Google account to poll. Select an existing account or click Connect another account to add one.
SpreadsheetStringThe Google Sheet to monitor. Select from the dropdown.
First row contains headersBooleanWhen enabled, row 1 is treated as column headers and skipped by the trigger. Disable if your sheet has no header row.
Poll IntervalStringHow frequently the sheet is checked for new or updated rows. Default is Every 5 minutes.
Max per pollIntegerThe maximum number of rows to process per poll cycle. Default is 10.
Available variables
VariableDescription
{{trigger.row.A}}The value of column A in the affected row. Replace A with the relevant column letter or header name.
{{trigger.row_values}}All cell values in the affected row as an array.
{{trigger.change_type}}Indicates whether the row was new or updated.
  • This trigger uses polling. Changes are checked at the interval defined in Poll Interval.
  • Use Test search and preview rows to verify the connection and preview row data before publishing.
  • {{trigger.change_type}} is set to new or updated depending on whether the row was added or modified.
  • When a trigger column is set, only changes in that column emit events.
  • Use this trigger instead of Google Sheets: New Row when your workflow must also react to edits in existing rows.